Resumen
About the Role
Major Accountabilities
- Calendar Management, Organizing and scheduling meetings and appointments.
- Maintaining accuracy and timeliness of the leader’s calendar, resolving any scheduling conflicts.
- Acting as the primary communication link between the leader and internal as well as external stakeholders.
- Coordinating travel plans, including itineraries, accommodations, and transportation.
- Screening and prioritizing emails, and various other forms of communication.
- Preparing travel expense reports and ensuring their prompt reimbursement.
- Support leadership team visits and other functional events.
- Assisting with the planning, organization, and execution of special projects and events.
- Preparing meeting agendas, collecting briefing materials, and documenting meeting minutes
- Following up on action points noted during meetings
- Handling confidential documents and sensitive information with utmost discretion.
Ideal Background
The role requires a someone with strong organizational skills, be adept at managing time efficiently, and can work independently without constant supervision to excel in this role.
Education and Experience
Education
University education (minimum bachelor’s degree)
Languages
Proficiency in English
Experience & Skills
- A minimum overall experience of 5-10+ years
- Previous experience as an Executive Assistant, Personal Assistant or in a similar role is highly valued.
- Proficiency in Microsoft Products including MS Office, MS Excel, MS PowerPoint, and MS Teams etc.
- Experience of using tools like Concur will be a plus.
- Remarkable organizational skills and efficient time management capabilities.
- Exceptional verbal and written communication skills
- The ability to handle confidential information with utmost discretion.
- Strong problem-solving skills and the ability to take decisions under pressure.
- Proven ability to multi-task and balance priorities in a fast-paced environment.
- Good inter-personal skills to build and maintain professional relationships.
- Attention to detail and a high level of precision in all tasks.
Commitment to Diversity and Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.
Accessibility and accommodation
Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
Accessibility and accommodation
Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.
