Summary
About the Role
Major accountabilities:
- Creating Purchase Orders and Goods Receipts for US Employee Benefits & Global Mobility vendors
- Engaging in close cooperation with vendors and business owners for annual PO estimation calculations
- Monthly PO maintenance and invoice review & reconciliation
- Handling inquiries and resolving issues in invoicing process with vendors through calls/emails
- Recognizing weak points in the billing process and actively participating on process improvements.
- Overseeing end to end invoicing process, recognizing, and resolving issues in cooperation with other teams (accounts payable, treasury, accounting, IT, etc.) to ensure that invoices are correctly posted, and paid within agreed payment terms.
- Preparation of monthly cost allocation instructions and intercompany bookings for finance team.
- Responding to queries from business partners, providing quality feedback to ensure smooth billing process and timely approval & payment of vendor invoices.
- Assisting with new vendor creation / vendor management, ensuring set-up is in alignment with contract
- Supervising a team of specialists/ experts in handling end-to-end invoicing and PO management process for International Benefits vendors
- Additional people management responsibilities to support, train and develop a team of experts to eventually develop an invoicing CoE for all benefits vendors globally
- As benefits SME within Rewards function, the role is expected to regularly contribute to other projects or topics in the compensation and benefits area as required.
Work Experience:
- 3+ years of P&O experience (preferably in Rewards and Recognition or C&B Process)
- Strong exposure to cloud based HCM platforms or Rewards tools with exposure to Payroll and Finance processes
Skills:
- Proficiency with Microsoft Excel (Pivot, Vlookup, basic formulas etc.), Word, PowerPoint
- Basic knowledge of accounting and financial process required
- Intermediate SAP experience & experience with SRM (Supplier Relationship Management – creation of Shopping Carts, Purchase Order management)
- Experience in data analysis and preparation of reports
- Strong attention to detail, highly organized, task oriented
- Good communication skills (spoken & written)
- Capability to work under pressure and with deadlines
Languages:
- English.
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?https://www.novartis.com/about/strategy/people-and-culture
Benefits and rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
Commitment to Diversity and Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
Accessibility and accommodation
Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.
